Lots & expiry dates
Track product quantities by lot and warehouse, with expiry dates and movement history.
Wholesale & distribution
Start with what moves between supplier and customer.
Track goods by lot and warehouse, transfer quantities between locations and record supplier invoices and payments. Customer sales remain connected to financial records.
Wholesaler · food distributor · beverage distributor · restaurant supplier · beauty products distributor · cleaning supplies distributor · medical supplies distributor · dental supplies distributor
Lots & expiry datesTransfers & receivingSupplier invoicesOrders & checkoutCash movementOperational finance
THE QUESTIONS THAT MATTER
Large quantities do not mean a simple retail sale.
What did the customer request?
Where are the goods held?
Which invoice needs attention?
YOUR WORKING DAY
How Softphia fits your day.
Track goods by lot and warehouse, transfer quantities between locations and record supplier invoices and payments. Customer sales remain connected to financial records.
Receive the request
Check goods
Agree quantities
Prepare dispatch
Review the invoice
What the product does
Transfers & receiving
Move stock between warehouses and record the quantities accepted at the destination.
Supplier invoices
Track purchase invoices and record supplier payments against them.
Orders & checkout
Add products and services, assign the customer and record the sale and payment.
Cash movement
Record operating income and expenses in the cash ledger.
Operational finance
Review cash flow, sales collections and supplier payments in financial reports.
FOR THE OWNER
Look at the order beyond its total.
Work with lots, expiry dates and warehouse movements. Send stock between locations and record receiving approvals. Keep supplier invoices and their payments visible.
FOR THE TEAM
Agree the picking and handover routine.
Stock decisions start with quantities and movements, not a separate spreadsheet.
BEFORE YOU START
Questions worth answering.
How do I move stock between locations?
Move stock between warehouses and record the quantities accepted at the destination.
Can I track supplier invoices and payments?
Track purchase invoices and record supplier payments against them.
Can I control what each team member can access?
Control access to operations through user permissions.
How do I create a workspace?
Start with the company registration form. Enter your business details, verify your email and select the business profile and modules for your operation.
Where do I see what my setup includes?
The pricing page shows the modules Softphia recommends for each business profile and the add-ons you can choose. After registration, your workspace shows the included modules and usage limits.
THE RIGHT SCOPE
Start with the setup built around your work.
See the setup Softphia recommends for your business profile, what it costs and the add-ons you can choose.
Let's define the right setup for your business.
A recommended setup is not listed here yet. Contact us and we will define the right setup and price for your business.
Schedule a demo ↗Solutions for other businesses
All industries →Your next working day starts here.
Tell us about your services, team and locations. We will define the setup and provide a written offer.